GCC4WD | SUPPLIER ARRIVAL REGISTER
Version: 29 September 2026 | Language: English

Use one ARRIVAL block for each supplier delivery. If an order arrives in
several deliveries, keep the same order reference and add an arrival ID.
Keep ordered, received and checked quantities separate. An outer-carton
count does not confirm the contents of unopened cartons.

1. EXPECTED ARRIVAL
Order reference / order-list version:
Supplier / supplier contact:
Product or SKU / variant:
Ordered quantity and unit:
Expected cartons and package IDs:
Supplier dispatch date / tracking reference:
Agreed receiving instructions:

2. ARRIVAL — COPY FOR EACH DELIVERY
Arrival ID / date / receiving location:
Recorded by:
Tracking or handover reference:
Package IDs and number of cartons physically received:
Visible packaging condition:
Photo or supporting record references:
Check performed (outer labels / cartons / item count / other):
Packages opened and items actually checked:
Quantity checked and unit:
Contents not checked or not accessible:

3. DIFFERENCE AND DECISION
Expected record compared with:
Observed shortage, surplus, wrong label or visible condition:
Supplier explanation (record separately from your observation):
Decision owner / contact notified / date:
Instruction (hold / further check / partial release / other):
Items or packages covered by that instruction:
Next action / responsible person / follow-up date:
Resolution and supporting reference:

ILLUSTRATIVE EXAMPLE — NOT A CUSTOMER RECORD
Expected: 3 cartons. Physically received: 2 cartons, IDs 1/3 and 2/3.
Check: outside labels only. Contents: unverified.
Open question: is carton 3/3 on a separate delivery?
Keep the expected count at 3 and record the difference; do not silently
change it to 2. Seek instructions before an affected order is released.

BEFORE HANDOVER TO PACKING
[ ] Match each received package to an order reference.
[ ] Identify unchecked contents and unresolved differences.
[ ] Attach the relevant hold or release instruction.
[ ] Carry the same package references into the packing list.

Preparation template. Complete with actual details. Saving this file does
not submit a request or notify the team. Do not include payment credentials.